BulLetIN JULY 25, 2012
OFFICE BEARERS 2012 / 2013
Meeting July 16th
President, Mike van Trier, welcomed all members and guests: Brian Wall, Fadi Dorkhom, Greg James, Needra Wickramaratna and Mariann Ziegler.
Mike said that on August 6th we will have a special Fundraising Workshop dinner meeting with partners invited to attend at a reduced cost of $10. Members will pay the usual $23.
Treasurer’s Report - July 16th, 2012
1. Payments made by members for goods & services which are to be reimbursed by the club may only be done where they have been approved by the board. Even where an item appears in the budget it is not a commitment until it has been specifically approved by the board.
2. We now have full online banking facilities. Claims for payment for goods & services incurred on behalf of the club as per 1 will be paid either by cheque or electronic funds transfer (EFT) where you have provided your BSB and Account number (generally the latter will be our preferred option and will be quicker than cheque payments)
3. Trevor’s recommendation for Subscriptions for 12-13 of $230 has been confirmed by the board. Invoices will be sent by email where possible. Payment will be received by EFT (our preference) or by cheque or cash. The invoice shows the detail of all of the individual amounts paid on your behalf to RI, District 9465 & RDU as well as recovery from Charity account and the amount subsidised by the club from Raffle moneys, fines etc to maintain our subscriptions as low as they are.
4. Amendments to the Bylaws needed to allow e-banking as agreed by the Board will be presented for ratification by full membership at the meeting on August 13th. This requires a quorum being present (At a regular weekly meeting, special general meeting or annual general meeting not less than three quarters of the members of the Association, present in person will constitute a quorum), and needs to be passed by a two thirds vote of all members present, provided that notice of such proposed amendment shall have been mailed to each member at least ten (10) days before such meeting.
5. Amendments to the constitution required to comply with Department of Commerce were as agreed by the Board will be presented for ratification by full membership at our meeting on August 13th.
6. Amendments to the constitution required to allow for new membership classifications will also be presented for ratification by full membership at the meeting on August 13th.
7. Both 5 and 6 require to be passed by a majority of not less than three quarters of the members of the Association, present and voting at a general meeting, provided that notice of such proposed amendment shall have been mailed to each member at least ten (10) days before such meeting.
Proposed Amendment to Club Bylaws
- All bills shall be paid by the
treasurer or other authorized officer only when approved by one
Proposed Amendment to Club Constitution
Article 23 Accounting Records
– Records and Annual General Meeting.
The Treasurer shall on behalf of the Association
(a) comply with sections 25 and 26 of the Charitable Collections Act with respect to the accounting records of the Association by-
(i) keeping such accounting records as correctly record and explain the financial transactions and financial position of the Association;
(ii) keeping its accounting records in such manner as will enable true and fair accounts of the Association to be prepared from time to time;
(iii) keeping its accounting records in such manner as will enable true and fair accounts of the Association to be conveniently and properly audited; and
(iv) submitting to members at each annual general meeting of the Association accounts of the Association showing the financial position of the Association at the end of the immediately preceding financial year.
– Custody of Accounting Records.
The Treasurer shall, unless the members resolve otherwise at a
general meeting, have custody of all securities, books and documents
of a financial nature and accounting records of the Association,
including those referred to in sections 1 and 3;
(a) be responsible for the receipt of all moneys paid to or received by, or by him or her on behalf of the Association and must issue receipts for those moneys in the name of the Association;
(b) pay all moneys referred to in paragraph (a) into such account or accounts of the Association as the Committee may from time to time direct;
(c) make payments from the funds of the Association with the authority of a general meeting or of the Committee and in so doing ensure that all cheques or electronic transfers are signed by himself or herself and at least one other authorised Committee member, or by any two others as are authorised by the Committee;
Section 3 – Inspection of Accounting Records. the Treasurer shall
(b) whenever directed to do so by the President, the Treasurer shall submit to the Board a report, balance sheet or financial statement in accordance with that direction; and
(c) perform such other duties as are imposed by these rules on the Treasurer.
Section 4 - Auditor The board shall give to the auditor, at all reasonable times, full access to the Association’s books and accounts and afford the auditor every facility for the purpose of making a correct audit of the Association’s financial affairs.
Changes to Membership:
Section 2 Kinds. This club shall have two basic kinds of membership, namely: active and honorary. Other forms of membership may be made available from time to time.
Peter Knox spoke on behalf of Nancy Bray about the “Love in a Shoe Box” project. Keith Timmel will be our coordinator and boxes will need to be in by September 17th. Full instructions will accompany the boxes but Peter mentioned that lollies, toothpaste and playing cards should not be included. Rotarians are asked to donate $9 for each box to cover the freight.
Martin Houchin reports that the sale of Entertainment Books netted $338 (26 x $13) this year (down from $520 last year, but up from the $308 reported on Monday night).
The good thing about these funds is that they can be added to the "Club Account" as they were raised by Rotarians and friends whereas all funds raised from the general public must be added to the "Charity account".
Rod Rate reported that there were more posters and fliers available for the Swim for MS, requested that members keep him informed of progress in advertising the event and seeking donations and requested that members support Yvonne’s and/or Colin’s teams.
Check out the Swim for MS website at:
and to donate go to:
Sausage Sizzle July 14th
Thank you to all of the helpers at our last SS. They were a very happy and efficient crew. Special thanks go to Needra, Bob and Greg who all stayed well after 4.00pm to help with the clean-up.
The day was partly cloudy with a sunny afternoon reaching just 18c so cool drink sales were down to just 152 but we sold all 600 sausage sizzles by 4.09pm and a profit of $1013.95 was banked.
Our next Sausage Sizzle will be at Bunnings on Saturday, August 11th
Dr Lisa Thriver
Penelope Johnson introduced Lisa who gave an enthusiastic talk telling of the various services provided for people who are marginalized or disadvantaged.
To learn more click on the link below.
Meeting July 23rd
President, Mike van Trier, welcomed all members and guests: Bob Thomas representing DG Bob Cooper, Brian Wall, Greg James and Mariann Ziegler (for her last meeting).
Mike reminded that on August 6th we will have a special Fundraising Workshop dinner meeting with partners invited to attend at a reduced cost of $10. Members will pay the usual $23. An attendance sheet will go around at our next meeting.
Colin Taylor introduced our Guest Speaker, Geoff Richards, from the Rotary Club of Rossmoyne.
Bob Thompson passed on greetings from DG Bob Cooper and his goal to promote Rotarians having fun whilst serving the community.
Carole Maxwell spoke about a letter from South of Perth Yacht Club about their Sailability program that was then circulated.
Carole also gave an outline of The Butterfly Project by the youth of Kwinana and a special performance on Sunday, October 7th. We have been invited to run a Sausage Sizzle at this event and this was accepted by the meeting.
Keith Timmel spoke about “Love in a Shoe Box” and invited members to take at least one box and asked them to consider donating $9 to cover the cost of transport.
A detailed letter from Nancy Bray is included later in this bulletin.
Jeff Spickett spoke about changes required to cater for our new membership categories.
Tom Slater reported some progress with his order for T-Shirts and asked for volunteers to host a Sundowner.
Rod Rate has sent out a draft of the August 11 Sausage Sizzle roster and requested feedback.
Rod spoke about the ‘Bicycles for Humanity’ project that collects, fixes and then ships bikes to the needy in Namibia. He and Colin Taylor took some bikes out last Friday, were most impressed and would like to support this project in future.
The Sergeant and Greg James ran a quick quiz on street names and Rod Rate’s table did the best. Rod also won the two bottles of wine but didn’t pick the joker.
Colin Taylor introduced our Guest Speaker, Geoff Richards, who spoke about Rotary helping develop a “Sustainable Cambodia”.
The program has set up a local Rotary Club to direct and manage funding and has built wells and schools and helped fund youths, particularly girls, on to higher education.
Farewell to Mariann Ziegler
Bruce Robinson farewelled our Exchange Student, Mariann Ziegler, and presented her with a flag set and a book of best wishes from Club members.
Mariann thanked everyone for helping to make her time here so enjoyable and hopes to return some time.
Mariann flies out this Saturday, July 28th, at 3.30 and those wishing to see her off should be at the international terminal at 12.00.