BulLetIN, FEBRUARY 2, 2017
MEETING ATTENDANCE AND APOLOGIES:
We are back to our normal Monday evening dinner meetings this week so it is appropriate to remind everyone of our procedures for attendance and apologies. This article was published late last year and should be read again by all members:
RCA Meals Arrangement at Tompkins on Swan from Club Services Director Martin Houchin
Some time ago, the RCA entered into an agreement with Tompkins on Swan whereby ToS charge the RCA for a minimum of 25 meals each week.
We agreed to this arrangement because the low number of meals served on some Mondays made it unsustainable for ToS to continue to host the club.
The minimum 25 meals/week is now averaged over a month so that in a normal “4 Mondays” month, we are charged for 100 meals at $25/meal = $2500.
If we have fewer than 100 meals, we are still charged the full $2,500.
If we have more than 100 meals, for example 105, we get charged for 105 meals at $25/meal.
These charges include the cost of the meal, tea and coffee, staff and room and facilities hire.
ToS charge non-eaters $2.50 to cover the above components less the meal.
As you know, the RCA charge members $26/meal and $5 for non-eaters.
One dollar of that helps cover meals for guests and entry for the door prize.
Over the past 12 months, the club has made a loss of $2000 on Monday meetings.
We are now trying to hold at least one “special” Monday meeting per month to attract more attendees/members and so reach our minimum 100 meals/month target and thereby mitigate any losses.
The other, costly problem is that of non-apologies. We are charged for whatever number Greg books.
If Greg books for 30 and only 28 attend (i.e. 2 non-apologies) we are charged for 30 meals and the Club loses $50.
To avoid unnecessary costs, it is very important that members, both eaters and non-eaters, notify the Attendance Officer by 10am on Monday if they will NOT be attending a meeting so that Greg can give ToS accurate numbers.
The Attendance Officer will charge both eaters and non-eaters, $26 and $5 respectively, for failure to notify of non-attendance, unless there are unforeseen circumstances that prevent timely notification.
If you will not be attending the meeting please email the Attendance Officer, Greg James, or phone him on Mob 0427 020 682 before 10.00am on Monday.
Please DO NOT send text messages to 0435 305 199 as they do not transfer from the Club phone to the Attendance Officer's phone.
Unless Greg receives an apology by 10.00am on the day of the meeting the meal will need to be charged to you.
The Duty Roster for the next three months is published at the end of this newsletter. Please note when you are on duty and record it in your diary, calendar or phone so that you don’t forget.
YOU ARE INVITED TO OUR CRABBING DAY THIS SUNDAY, FEBRUARY 5th
ANNUAL CRABBING DAY
All members, past and present, and partners and friends are invited to the annual crabbing day that will be held on Sunday, February 5th, at Jim and Jenny Calcei's Mandurah house at 11 Janis Street, Old Hall's Head.
If you would like to be on a boat and help with the crabbing, see Jim or give him a ring on 0418 926 601 to reserve a place on a boat or just take your chances and rock up by 7.45am.
Other guests are invited to arrive later in the morning. The boats should be returning around 11.00am and the cooking should be under way by 11.30. The feast should start sometime after 12.00 so make sure you are there by then.
What to bring?
Please bring your own drinks and eskies.
Please bring a salad or a dessert to share.
This is always a great day out so don't miss it!
SUNDOWNER AT McCULLOCH’S
about his school project in Soun Sah Village in Siem Reap Province, Cambodia.
Many thanks to Anne and George Lewkowski for donating three fine bottles of wine to raffle.
The lucky winners were: Bob Rodgers, Garth Curran and Ian Pittaway.
RCH Sponsor of the Week is SOUTHERN KITCHENS
Southern Kitchens have offered us absolutely fantastic support and are going to supply and fit all of the cabinet work for the kitchen, bathroom and laundry at no charge! How generous is that?
Please visit their website to see the fine quality of their work and be sure to recommend them to all of your friends and relations.
Rotary District 9465 Conference 2017
When: 31 March to 2 April 2017
Where: Fremantle Sailing Club
Includes: Friday Evening Welcome to Conference; Saturday Evening Governor’s Gala Dinner; all conference sessions; Saturday and Sunday lunch plus morning and afternoon teas in the sailing club.
A refund is available providing your cancellation is received by 28 February
Full Registration (valid from 1 January 2017) $295
Support other Rotary Clubs’ Events Click on the links for more information
RC of Applecross Applecross Rotary Quiz Night February 10
RC of Applecross & Attadale 100 Years Celebration of Rotary Foundation February 28
If members are unable to undertake their allocated duty on any date, please arrange a swap.
The setting up Rotarians shall:
· Arrive at least 30 mins before the meeting starting time
· Retrieve the Australian flag(s), the Sergeant's gavel and gong, collection box, international pig, President's dais with Chain of Office, two bottles of wine and a gift coaster for the Guest Speaker
· The small flags shall be spread around the tables and the large flag shall be appropriately displayed
· The Sergeant's and President's items are to be placed on the President's table
· The microphone provided by Tompkins on Swan shall be turned on and tested
· At the completion of the meeting, all items shall be returned to the storeroom cupboard
The hosts shall:
· Arrive at least 30 minutes before meeting starting time
· Retrieve the wooden badge holder cabinet from the storeroom and place it within greeting area
· Greet all Rotarians with a handshake and give them their badge.
· Greet guests and welcome them and introduce them to at least two Rotarians
· Greet the guest speaker if the Chairperson is unavailable
· After the meeting, retrieve all name badges, place them in the wooden cabinet and return to storeroom
The chairperson shall:
· Read the Bulletin in advance and then contact Program Director for CV of speaker
· Arrive at Dinner Meeting venue at least 35 mins before starting time
· Greet and welcome the GS at the entrance and introduce them to the President and at least four Rotarians
· Assist the GS to setup his/her audio/visual and any other aids
· Show GS where to sit down for dinner on President's table and where to speak
· Advise GS to speak for 20-30 minutes (or as agreed with Program Director) including questions
· Introduce the GS by name and topic when requested by the Sergeant or President
· Formally introduce the GS by written CV addressing name, vocation, qualifications, family (if appropriate), interests and lastly topic
· Chair the speaker session allowing one question per Rotarian or Guest
· Terminate the session with the presentation of the gift coaster (from Secretary)
· Escort the GS to the door after the meeting (and to their vehicle if appropriate)